Section One: Academic Regulations

Return to: College Regulations and Policies  

Please note: College Regulations and Policies are subject to change. The website will always contain the most up-to-date information.

I. Rules for Evaluation of College Transcripts

1. Courses for which a grade of D has been earned will be accepted in transfer according to the Maryland transfer policy. While the course will transfer, certian courses require a C in the prerequisite. Additionally, some programs require a C or higher to meet graduation requirements.
    
2. Carroll Community College will apply transfer credits from those courses that fit the curriculum. If there is not an equivalent course listed in the Carroll course inventory, General Elective courses or General Education Generic courses by subject will be awarded. For students applying for a specialized program (especially nursing), only applicable credits will be loaded on the Carroll record. If the major changes, please request a reevaluation (there is no charge for transcript review).
    
3. Transfer credit (including credit earned via credit by exam or the College Level Examination Program/ CLEP) will be accepted in transfer even if the course has been attempted at Carroll and may improve the student’s Carroll Community College grade point average, if the student has previously been unsuccessful (D or F) in the course (higher grade (T) replaces lower grade). Consult with an academic advisor for assistance.
    
4. Courses designated by another Maryland institution as General Education courses will be accepted in transfer provided the student has earned a “D” grade or higher. ENGL 101 , by Maryland law, however, requires a C grade. While the course will transfer, certian courses require a C in the prerequisite. Additionally, some programs require a C or higher to meet graduation requirements.
    
5. Courses are evaluated without preference to national or regional institutional accreditation, nor course mode of delivery. Students may be required to provide syllabi, including course description and course learning objectives, for course evaluation.
    
6. Non-General Education courses cannot be substituted for General Education courses.
    
7. Students must earn 25% of the credit for a degree or certificate from Carroll Community College to meet the College’s residency requirement (per Code of Maryland regulation).
    
8. Carroll Community College follows COMAR 13B with regard to appeal of transfer evaluation. Faculty evaluate course syllabi as needed with appeals directed through the reporting structure (program director to division chair). When a course is not accepted by Carroll, the Transcript Coordinator will be the arbitrator with the sending institution. 
    
9. For evaluation and posting, international high school and college records must be translated into English and provide a course-by-course description of the student’s academic record. Carroll prefers the interpretation provided by World Education Services (www.wes.org/fees/evaltypes.asp), but will accept translations by members of the National Association of Credentialing Evaluation Services (http://naces.org/).

II. Classification of Students

All students enrolled in the College are classified into one or a combination of the following categories:

1. Freshman or Sophomore
   1. Matriculated students who have received credits for 30 or more term hours are classified as sophomores.
   2. Matriculated students with less than 30 credits are classified as freshman.
       
2. Full-Time or Part-Time
   1. Full-time students are those who are enrolled for 12 or more billable hours.
   2. Part-time students are those who are enrolled for less than 12 billable hours.
       
3. Regular
   An applicant planning to work towards the Associate’s Degree or Certificate as either a full-time or part-time student will be admitted as a regular student, if the student has a high school diploma or its recognized equivalent (i.e. G.E.D.).
    
4. Special
   Special students are those who are taking coursework for personal enrichment, or do not have a high school diploma or its recognized equivalent (i.e. G.E.D.).
    
5. Transient
   Persons enrolled at other collegiate institutions can be enrolled as transient students, usually for a summer or other single term.
    
6. Released Time/Dual Enrollment
   Students currently enrolled in a local secondary school and planning to enroll as a part-time student at the College must submit, in addition to the Enrollment Application and official high school transcript, written authorization for “released time,” including any course selection requirements, from a high school official.
    
7. Early Admission
   An Early Admission student chooses to by-pass the traditional senior year of high school. An “early admission” student is expected to show an above average achievement record, typically defined as a “B” grade point average. An individual considering “early admission” should discuss their intention with a high school official in the junior year. To apply as an “early admit,” a student must submit an Enrollment Application, official high school transcript together with SAT/ACT scores, if available, and written authorization for a “waiver” from a high school official, including course selection requirements.
    
8. Program Restrictions
   The College retains the responsibility and right to restrict a student’s program of study and to limit the number of credits attempted in order to improve the student’s learning skills. The College may limit the first term credit load, suggest remedial courses, and/or require certain placements in the following cases:
   1. When the student does not offer a pattern of high school courses which contains satisfactory prerequisites for the specific curriculum he/she elects at the College.
   2. When a student intending to study full time does not present evidence of satisfactory academic achievement and does not present satisfactory evidence of strength on the college placement examination (or SAT or ACT).
   3. When a student applying under the “early admission” plan (i.e., students waiving the entire senior year of high school) does not present evidence of above average high school achievement and/or other factors related to successful management of college work.
   4. When a student has been academically dismissed from another institution of higher education.

III. Credit for Prior Learning

Academic course credit for prior learning will be awarded to students of the College who have proven competency (by licensure, credential, etc.) equivalent to learning achieved in certain courses offered by the College. Credits awarded for prior learning will be posted on the student’s permanent record when the credit is awarded.

1. General Regulations and Procedures
   1. Students who think their prior learning is equivalent to the knowledge or skill outcomes of certain college courses should contact the Advising and Transfer Center, room A102. This procedure is strongly recommended so that an advisor and the student may explore the appropriateness of the student’s interest, the college courses most closely related to the student’s prior learning, and the specific procedures to be followed.
   2. Students must complete an application for credit for prior learning and submit the application to the chairperson of the department in which the course is assigned. The chairperson will conduct an initial screening of the applicant’s request to determine if the student has acquired sufficient prior learning to attempt credit by examination with a reasonable expectation of being successful.
   3. Individual departments will decide and inform the Records Office of courses in which credit for prior learning is available. Obtain the Credit for Prior Learning form from Records. (A digital request form is in development.)
   4. Credits awarded for prior learning are generally not accepted as transfer credit by other institutions.
   5. Students who request credit for prior learning by licensure or credential will not be charged a fee (as of January 2023). Credit by Exam and Credit by Portfolio require a payment of 1/2 of tuition for the course(s).
   6. Students must complete 25% of the credits for a certificate or degree at Carroll Community College. Credits awarded for prior learning do not count towards satisfying the College residency requirements for graduation.
   7. Credits awarded for prior learning will appear on the permanent record with the notation “Credit for Prior Learning by Examination” or “Credit for Prior Learning by CLEP,” as appropriate.
   8. A T (transferred) grade will be assigned for credits awarded for prior learning. Thus, the student’s GPA will not include performance demonstrated in the achievement of credit for prior learning. These credits do not count toward “residency” credits.
   9. Notification of credit awarded for prior learning for a course will be submitted to the Records Office on the appropriate form by the chairperson of the department in which the course is assigned. Residual material such as tests, test portfolios, or score answer sheets must be retained by the Records Office or the department chairperson.
   10. Each department may set its own guidelines as far as the number of times a student is allowed to attempt to take a course through credit by examination or portfolio.
   11. For the purpose of GPA calculation, transfer credit (including credit earned via credit by exam or the College Level Examination Program) will be accepted in transfer even if the course has been attempted at Carroll. If the student earned a D or F at Carroll, the T may improve the student’s GPA.
   12. The appropriate academic department will send the Credit for Prior Learning form to the Records Office regarding the outcomes of all attempts to receive credit for prior learning. The Records Office will send official notice of the outcome to the student.
   13. Students may either receive credit for prior learning in a course or may receive credit by completing a course in the traditional manner, but not both.
        

2. Credit by Exam

   1. Examinations, whenever possible, should be based on nationally recognized standardized tests.
   2. Where appropriate, examinations will be constructed and administered by the department responsible for the course.
   3. Oral examinations, portfolios, practical application tests, or performances may be used in addition to or in place of written examinations. A portfolio may include books, articles, written reports, representative works (painting, sculpture, computer programs, musical compositions, etc.)
   4. Identification of the courses in which credit by examination is available will be the decision of the individual departments concerned. Each department will determine the kind of evidence and the mode of evaluation it requires for the granting of credit.
   5. The evaluation is based on the objectives of the courses offered at Carroll Community College and their comparability to the learning gained through the student’s prior experiences.
   6. Credit by Exam is generally not transferrable to other colleges.
   7. Students interested in earning credit by completing an exam should meet with the appropriate department chair or academic advisor. 
   8. The fee for Credit by Exam is 1/2 of the tuition for the course.

​​
 

C. Credit by Portfolio

Credit by Portfolio is available for the following courses. See an academic advisor for information. The fee for Credit by Portfolio is 1/2 of the tuition for the course(s).

​D. ​Credit by CLEP

The College Level Examination Program (CLEP) is a national program of credit by examination. CLEP has its own fee schedule. Individual departments will determine which courses students may be awarded credit via CLEP. Students must submit official copies of their examination results to the Records Office for evaluation and posting (Carroll does not charge an additional fee to post credits). Effective July 1, 2001, students who score 50 or higher on any computerized CLEP exam (except where another score is indicated below), will be granted credit. Credit may be granted for additional CLEP exams other than those listed below. See the appropriate department chairperson for assistance. Transfer partners generally require original score results.

5.  ​​Credit by Advanced Placement Examination Program

The College participates in the Advanced Placement Examination Program, which is administered by the College Entrance Examination Board and is coordinated through the high schools. Students must submit an official copy of their examination results to the Records Office for evaluation and posting.  Transfer partners generally require original score results and may set different score requirements–Please check with your transfer institution for score requirements. Carroll credit is awarded in accordance to the following table:

6. Credit for Licensure
   Upon providing evidence of current licensure or certification, students who are licensed medical professionals, such as LPN, RN, EMT P(Paramedic), OT, OTA, PT, PTA, etc., will be granted credit for HLTH 101 - The Science & Theory of Health And Wellness . If there is a question regarding the student’s appropriate health care background, the Provost will be final arbiter.

7. Credit for Apprenticeship Training
   Students who have satisfactorily completed a formal apprenticeship training program approved by the Apprenticeship Training Council, the Federal Bureau of Apprenticeship and Training or the College may receive credits to apply toward graduation. (The College approval will be determined by the appropriate department of the College.) Credit is generally granted at a rate equivalent to six credits per year of apprenticeship. General elective credits will be granted unless equivalent courses are offered by the College, as determined by the appropriate academic department.
   
   To forward proof of your apprenticeship to the Records Office, please contact the manager of apprenticeship for labor and industry, at the Maryland Department of Labor, Licensing, and Regulation (DLLR) at 410-767-2246 or info@mdapprenticeship.com.

8.           Maryland Police and Correctional Training Commissions

Graduates of law enforcement training programs approved by the Police Standards and Training Commissions may receive credits from Carroll Community College. Credits will be awarded as detailed below or as determined by the faculty program director (revised 10/4/2019). Present a valid MPCTC card to the program director to discuss restrictions and requirements:

9. Career Connections/Carroll County Public Schools Career and Technology Program Articulations.
   Carroll Community College maintains several articulation agreements with Carroll County Public Schools. These agreements are updated annually. Currently, students who have completed and met grade requirements for programs in; Administrative Assistant; Early Childhood Education; Teacher Academy of Maryland (TAM); and Print Production may articulate (T grade on the transcript) courses to the College. To post articulated CCPS credits on Carroll’s records, send an official Carroll County Public Schools transcript and signed Career Connections program completion document to the Carroll Community College Records Office within two years of CCPS graduation. These courses are posted on the Carroll transcript with a T grade:

CCPS Early Childhood Education will be articulated as:

ECE 101 - Child Growth and Development  (3 credits)

ECE 104 - Methods and Materials in Early Childhood Education  (3 credits)
(Total Carroll credits awarded: 6)

CCPS Project Lead the Way Computer Science will be articulated as:

CIS 105 - Intro to Object-Oriented Programming  (3 credits)

CIS 132 - Principles of Programming  (3 credits)
(Total Carroll credits awarded: 6)

CCPS Physical Rehab program will be articulated as:

HES 100 - Emergency Care First Aid Safety and CPR  (3 credits)
(Total Carroll credits awarded: 3)

CCPS Print Production will be articulated as:

​ CGR 105 - Introduction to Computer Graphics  (3 credits)
(Total Carroll credits awarded: 3)

CCPS Teacher Academy of Maryland (TAM) will be articulated as:

EDUC 120 - Introduction to Education  (3 credits)

EDUC 121 - Directed Practicum for Introduction to Education  (1 credit)
(Total Carroll credits awarded: 4)

Carroll faculty have worked closely with CCPS to award grades for specific CCPS program completion. With appropriate course achievement and score on the Carroll final exam, these programs may be transcripted (earned letter grade on the transcript). Students will pay for these course credits at the CCPS dual discount price.

CCPS Accounting or Financial Services programs

ACCT 101 - Financial Accounting  
(Total Carroll credits awarded: 3)

CCPS Criminal Justice/Homeland Security may be transcripted as:

CRIM 101 - Introduction to the Criminal Justice Sys  
(Total Carroll credits awarded: 3)

CCPS Digital Fabrication and Manufacturing program may be transcripted as:

DFAB 101 - Introduction to 3D Printing  
(Total Carroll credits awarded: 3)

CCPS Project Lead the Way Biomedical Science

BIOL 210 - Human Anatomy & Physiology 1 ​ 
(Total Carroll credits awarded: 4)

CCPS Project Lead the Way Engineering

ENGR 100 - Introduction to Engineering  
(Total Carroll credits awarded: 3)

10. International Baccalaureate (IB) Credits
    Carroll Community College awards credit for International Baccalaureate (IB) exams. To receive credit, students must send an official transcript to the Records Office. The requirements for acceptance of IB exam credits varies greatly depending on the institution. Credits accepted by Carroll may not transfer to other 2- or 4-year institutions. Please check with your potential transfer colleges. Credit may be awarded for additional IB exams other than those listed below. The transcript evaluator in Records will query the appropriate chairperson for a decision upon receiving official transcripts. Note: HL=Higher Level; SL=Standard Level

    Carroll Equivalent	Credits Awarded	Carroll IB Exam	Minimum Score
    BIOL 101 / BIOL 202	8	Biology HL	4
    BIOL 100	4	Biology SL	4
    ENGL-103	3	English HL	5
    Not Accepted	0	English SL	N/A
    MATH-GENED	3	Math HL or SL	3
    SPAN 100	3	Spanish SL	3

11. Credit for Industry Certification

Upon paying the appropriate credit for prior learning fee (½ the tuition of the course) and upon providing evidence of current licensure or certification, a student who holds a current industry-recognized certification may be granted credit. Unless noted otherwise on the credential, currency will be defined as within three years. Certificate and degree residency requirements oblige 25% of the coursework in a program be completed at Carroll. The following equivalents have been identified. Please contact the discipline faculty chair or program director for consideration of other credentials.

Types of Non-Traditional Learning Summary

1. Must be evaluated by department chair in which credit is awarded

2. Only upon confirmation of successful completion of full apprenticeship program

IV. Academic Course Load

Students may not be registered for more than 19 credits during the fall or spring term, or more than 10 credits during any summer term or more than 7 credits any winter term without permission from the Senior Director of Advising and Retention or designee.

V. Curriculum Changes

Changes in curriculum may be made at any time by meeting with an academic advisor. Please make an appointment with your assigned advisor using Starfish.

VI. Grades and Grade Reports

Paper grade reports are not issued; students may check Lynx Student Portal at the end of each term to verify final grades. 

1. The scale of grades for the official record is as follows. The transitional mathematics courses require a 75% score to obtain a C grade. All College course syllabi must reflect this grading scale:

   Grades		Quality Points
   A	90% or more	4.000
   B+	87% to 89%	3.500
   B	80% to 86%	3.000
   C+	77% to 79%	2.500
   C	70% to 76%	2.000
   D+	67% to 69%	1.500
   D	60% to 66%	1.000
   F	less than 60%	0.000

   
   The following grades are also awarded for courses.
   No quality point value is assigned to these grades.

   AT	Registered for audit
   I	Incomplete (See paragraph “D” below)
   S	Satisfactory
   T	Transfer
   TD	Transfer with D Grade
   U	Unsatisfactory
   W	Withdrew (See Section IX)

    

2. Students may or may not receive transfer credit for a grade of “D,” depending on the course and the program of study. Students should consult with an advisor.

3. Any challenge to a student’s final grade must be presented to the instructor no later than 30 days after the end of final exams for the term. If the instructor is unavailable or the student wishes to appeal decision of the instructor, contact department/division chairperson (see the appeal process for specific time lines). Grade challenges will not be considered after that time.

4. The grade “I” is issued when a student, because of illness or unavoidable circumstances corroborated by the instructor, has not completed the course objectives and has requested to do so by contracting with the instructor and arranging to complete the outstanding portion of the work. The student must complete the outstanding course objective(s) within 30 days of the end of the term. At the end of 30 days, if the outstanding work has not been completed, the instructor will change the “I” to the grade the student earned.

5. If a student repeats a course, only the highest grade and its credits will be used in computing the Grade Point Average. All courses taken will become part of the student’s permanent record.

6. A student who registers as an audit will not receive credit for the course. All current tuition and fee charges are applicable. Students who are auditing courses must meet course prerequisites and are not eligible to receive tutoring. Audited courses do not satisfy prerequisite requirements for other courses. Audited courses are noted on the transcript with the final grade of AT. The AT grade is not calculated in the cumulative GPA.
   During registration, students may register to audit a course as long as prerequisites are met (or with faculty chair approval).
   After registration, a student will be allowed to audit a course only with the prior approval of the instructor of the course. Students will have until the end of the withdrawal period (60% of the course–generally, until the ninth week of the course during the fall and spring terms or until the end of the second week of the course during the winter and summer terms) to change to audit. Term dates are published at www.carrollcc.edu/refund.
   The Audit Form includes a space for faculty to describe the required level of participation in all course activities (i.e. lecture, laboratory, field trips, etc.). Students may complete assignments (except for tests and the final exam) in accordance with instructor guidelines and due dates. Assignments completed by the due date will be graded by the faculty. For students who do not meet these requirements, the instructor will change their grade from AT (audit) to W (withdraw) before final grades are posted for the term.

7. Students who do not report for the final examination and do not contact the instructor within 24 hours or have made no other arrangements with the instructor will be given an “F” on the exam. An appeal to make up the examination may be made through the department/division chairperson.

8. The Grade Point Average is determined by multiplying the term hours of each course by the number of quality points corresponding to the term grade for the course. The total of all such points for the period is divided by the number of term hours attempted for the period. This average is computed only for credit courses. A student is expected to maintain a scholastic average that will indicate a level of competent achievement in his/her courses and qualify the student for graduation.

9. Academic Amnesty will have the effect of removing selected unsuccessful course attempts from grade point average (GPA) calculation. This recalculation will allow students to improve their GPAs and move closer to good standing. It may also improve opportunities for transfer and scholarship qualification. Carroll students may request Academic Amnesty, if the following criteria are met:

   • Carroll course grades must be 5 years old or older to be considered for Amnesty.

   • Students must successfully complete 6 college-level credits with C grades or better since the Amnesty-requested grades.

   • Students must be currently registered for credit courses at Carroll.

   • A maximum of 5 courses (D, D+, or F) grades may be considered for Amnesty. 

   • One request for Amnesty can be granted; once granted, Amnesty will not be reversed.

   • Financial aid appeals are considered separately and all grades are considered (amnesty does not improve financial aid qualification). Students should contact Financial Aid for details.  .

   Amnesty-granted grades will remain on the transcript, but will be nullified (credit value will be manipulated to zero to remove the quality points from the GPA calculation). Prior Probation and/or Suspension marks will remain on the transcript and a notation of “Academic Amnesty Applied” will be posted on the transcript on the term(s) where grades were forgiven. Individual courses will be marked with a # symbol.
   Please note: In Carroll Community College’s grading policy repeating a course allows a higher grade to replace a lower grade. Amnesty is intended for students who have changed academic goals and for whom repeating courses would be a detour to success–this process should not be used for courses that will be repeated in the course of completing a program. 
   To request consideration for Academic Amnesty, meet with an advisor for guidance. Your advisor will forward an official request to the Records Office for processing.

VII. Scholastic Honors

1. Dean’s List
   The Dean’s List announces those students who have achieved outstanding scholastic success during each term. To qualify, a student must meet the following conditions: have earned a grade point average of 3.500 or better, have completed six credits or more during that academic term, and not have been subject to any academic action.

2. Graduation with Honors
   Students who qualify for a degree and whose cumulative grade point average is 3.500 to 3.749 will be graduated Cum Laude (with honors); those with a grade point average from 3.750 to 3.899 will be graduated Magna Cum Laude (with high honors); and those with a grade point average from 3.900 to 4.000 will be graduated Summa Cum Laude (with highest honors). Final GPAs will be calculated at the end of the graduation term, prior to diploma preparation, and diplomas will be marked with official honor distinctions.

3. Commencement Recognition
   The GPA as of May 1 prior to the commencement ceremony will determine whether a student is recognized as graduating with honors during the ceremony. Students holding a 3.500 or higher may wear a gold honor cord.

VIII. Withdrawal and Course Changes

1. A student wishing to withdraw from classes must complete a Registration/Schedule Change form (accepted in person, by mail or fax). A student may drop a course by completing a Registration/Schedule Change form, have the form signed by an advisor or course instructor, and then submit the form to the Records Office. (If unable to submit the form in person, a student may mail or fax a written request to drop course(s) to the Records Office no later than the official deadline (posted each term at www.carrollcc.edu/refund). Courses dropped (deleted) during the refund period of the term (7% of the instruction time) will not be posted on the student’s academic record. Any student who stops attending a course(s) without following the prescribed procedures will not be eligible for refund of tuition and the grade the student earns will appear on the student’s academic record.

2. An administrative withdrawal is defined as a withdrawal initiated by the administration for disciplinary reasons or because extenuating circumstances prevent the student from physically completing the withdrawal process in person.

IX. Drop/Refund and Withdrawal Dates

Withdrawal has two implications. Students should be concerned about possible refunds as well as grades. Note that winter and summer terms are short (in general, 2 days allowed for refund). For specific term information, consult www.carrollcc.edu/refund. In general, the refund period for full-term fall and spring terms is the first seven calendar days of the term.

Classes running less than 15 weeks have shorter refund and withdrawal periods. Accelerated courses, including winter and summer terms, follow the same pattern, but the timeline is condensed:

1. Instruction during these courses is accelerated (15 calendar weeks of instruction are condensed into 4 - 13 weeks.)

2. When courses are scheduled to run less than the full 15-week term, the refund period will be 7% of the instruction time and the withdrawal period will be 60% of the instruction time for the mini-term, per the following chart.

Students may contact the Records Office, A112, or carrollcc.edu/refund for assistance in confirming dates and logistics for withdrawing from a course(s). To qualify for a refund, a student must officially drop a course via Lynx Student Portal or by forwarding a Registration/Schedule Change form to the Records Office within the time period cited above. After the refund period, students cannot drop via Lynx Student Portal and must consult with an advisor about withdrawing (and obtain a signature) and turn the form in at the Records Office for processing. A student who withdraws during the withdrawal period continues to be financially responsible for their course(s). A student who stops attending or does not follow prescribed withdrawal procedures is not only financially responsible for tuition and fees, but will receive the final grade earned for the course, usually an F.

Students who miss a refund or withdrawal deadline and wish to request special consideration by the appeals committee should email details of their situation, including appropriate documentation, to studentaffairs@carrollcc.edu. The appeals committee meets monthly to review such requests.

X. Refund Process

1. Students who drop courses prior to the starting date of a term and through the first 7% of the term are eligible for a 100% refund of tuition and related fees. After this time, no refund will be granted. (See www.carrollcc.edu/refund for term specific information.) To qualify for a refund, a student must officially drop a course(s) online (if eligible) or by submitting a Registration/Schedule Change form to the Records Office within the time period as cited in the paragraph above. A student who fails to attend a course(s), or stops attending a course(s), but who does not formally delete a course(s) in writing or via Lynx Student Portal, will continue to be financially responsible for all tuition and fees related to the course(s) and will receive the grade earned, usually an “F,” for the course(s). This refund policy applies to all students who have registered for courses, including financial aid recipients. A student who has any outstanding debt to the College will first have the refund applied to the payment of the debt.

2. Course cancellations or changes in schedules caused by College action will entitle the student to full refund.

3. Any student who stops attending a course(s) without taking the necessary official action will be ineligible for a refund.

4. Students with extenuating circumstances may contact the appeals committee, studentaffairs@carrollcc.edu, to request special consideration.

XI. Standards of Academic Progress

A student is expected to achieve success during any academic term in which he/she is enrolled at the College. A student who is not making satisfactory academic progress is subject to academic action.

1. Academic Probation
   A student who does not maintain a 2.000 cumulative GPA will be placed on academic probation. A notation of academic probation will be posted to a student’s transcript for any fall/spring term in which the cumulative GPA falls below 2.000. A student who is placed on academic probation is required to meet with a member of the advising staff to review grades and educational goals and may be subjected to a restricted course load.
   
   A student will continue on probation as long as their cumulative GPA remains below 2.000. To be removed from academic probation, a student must achieve the minimum cumulative GPA of 2.000. A student placed on academic probation, who is not making satisfactory academic progress according to the academic standards stated above, will be notified in writing that continued poor performance may result in academic suspension.

   1. Academic Suspension
      A student who is placed on academic probation for any three (3) fall or spring terms, and does not make satisfactory academic progress according to the standards stated below, as determined by the total credit hours attempted and cumulative GPA earned, will be academically suspended from the College for one (1) calendar year. The suspension shall begin following the end of the fall or spring term in which the student was suspended. In addition, the notation of academic suspension will be posted to the student’s transcript.

      Total Credit Hours Attempted	Minimum Cumulative GPA
      1 - 12	1.500
      13 - 29	1.750
      30 and above	2.000

      
      An academically suspended student may submit an appeal in writing to be re-admitted, citing extenuating circumstances. See Readmission Policy, below. A student who has been academically suspended will be eligible to return to the College after meeting with the Associate Provost of Student Affairs and according to the following schedule:

      Academic Term Suspension Imposed	Eligible to Return
      2020 spring term	2022 summer term
      2020 fall term	2023 winter term
      2021 spring term	2023 summer term
      2021 fall term	2024 winter term
      2022 spring	2024 summer term
      2022 fall	2025 winter term
      2023 spring	2025 summer term
      2023 fall	2026 winter term

       

2. A student who is academically suspended a second time will separate from the College for a period of three (3) calendar years. Any student suspended more than two (2) times must seek approval for readmission from the appeals committee by writing to advising@carrollcc.edu. 
   (Revisions approved by Academic Council, December 2012)

XII. Readmission Policy

1. Students who withdraw from the College while in good standing will be eligible for readmission at any time.

2. A student academically suspended from the College for the first time because of unsatisfactory academic performance will be eligible for readmission twelve months after the end of the term in which he or she was suspended. An academically suspended student desiring immediate readmission must appeal in writing to the suspension appeals committee at advising@carrollcc.edu at least two weeks prior to the first day of the academic term for which the student seeks readmission. Readmission will be reviewed with the possibility of a limit placed on the number of credits to be attempted. Under exceptional circumstances, immediate readmission with restrictions may be granted by the committee. The College reserves the right to deny readmission and/or admission to individual curricula.

3. Students who are suspended from Carroll occasionally enroll at other institutions during the suspension period. Please note that transfer credit (including credit earned via credit by exam or the College Level Examination Program/CLEP) will be accepted in transfer even if the course has been attempted at Carroll, and may improve the student’s Carroll Community College grade point average.

4. Students who are suspended due to a third or more probation, but achieved a term GPA of above a 2.0 will be automatically readmitted by virtue of an Automatic Suspension Appeal. 

5. Students who do not enroll for two consecutive years must follow the curricula and requirements in effect when they re-enroll.

XIII. Repeated Courses

Policy

No course may be taken more than twice without the approval of the division chairperson, program director, or a designated representative. When a student repeats a course, the highest grade awarded and corresponding credits will be used in computing the grade point average. All courses taken are included on the student’s academic record.

Please note that transfer credit, including credit earned via credit by exam or the College Level Examination Program, (CLEP), will be accepted in transfer even if the course has been attempted at Carroll. The grade earned for a course taken at another institution will not be counted in the student’s Carroll Community College grade point average. The grade earned for a course taken at Carroll Community College, but successfully repeated at another institution, will be removed from calculation of the student’s Carroll Community College cumulative GPA if the grade for the Carroll Community College course is lower than the grade earned for the accepted transfer course. Consult with the transcript evaluator for additional details.

Procedure for Third Attempt

ENG: To repeat a transitional English course for the third time or more, submit a letter of appeal along with any supporting documentation to Ms. Susan Sies, the Chairperson for Transitional Studies and Academic Services, c/o the Academic Center/room L-288, no later than two (2) weeks before the beginning of a term. Students requesting to repeat an English course for the third time may be required to attend a workshop for study skills.

MAT or MATH: The Math Success Navigator approves students to repeat mathematics courses (MAT or MATH) for the third time (email Jenelle Cutitta at jcutitta@carrollcc.edu to arrange an appointment). The Math Chair approves students to repeat mathematics courses (MAT or MATH) for the fourth time or more. It is strongly recommended that this be completed no later than two (2) weeks before the beginning of a term.

To repeat a Science or English (ENGL) course, contact your assigned advisor.

To repeat any other course for the third time, please see the division chair (noted on your syllabus) for that course–contact Advising for assistance with determining the appropriate contact and their location, 410-386-8435 or room A102.

XIV. Attendance Policy

A student is fully accountable for performing on schedule all tasks necessary to fulfill the objectives of each course, and he/she may expect that such performance may consist of classroom, laboratory, or conference participation and experience. Completion of course objectives is the chief criterion used by the College to govern attendance. The attendance policy of Carroll Community College is as follows:

1. The purpose of an attendance policy at Carroll is the encouragement of class session attendance, in the belief that students who work consistently with their instructors learn more and have higher academic achievement than those who do not.

2. Guidelines for expected attendance in each course are approved at the departmental level and are published in the course syllabus and distributed in writing during the first week of the term by instructors.

3. Students are expected to attend all class sessions except in case of emergency (e.g., illness, death in the family, religious holidays (the observances of which requires restriction of daily activity; see paragraph D.), or when participating in official College functions, e.g. field trips). In these cases notification or verification if requested, will be given to the instructor by the student. In the case of absence for special personal reasons, other than those mentioned above, it is the student’s responsibility to confer with the instructor about whether the absence is to be considered as excused. When determining whether to consider an absence as excused, the instructor may require such evidence as seems appropriate. When a student’s unexcused absences have exceeded the number of class sessions per week, the instructor issues a written warning to the student with a copy forwarded to the Director of Advising and Transfer.

4. Religious observance: Students shall be allowed, whenever practicable, to make-up assignments, quizzes, or exams that are missed due to religious/faith-based observances. It is the student’s responsibility to contact each instructor, in writing, and arrange for make-up assignments or examinations. The student is responsible for providing written notification to the instructor(s) within 2 weeks prior to the absence and must identify the religious holiday(s) and the date(s). Programs and courses that require mandated class time, for state licensure, for example, may need flexibility with accommodations. All requests shall be treated confidentially. 

5. A student who thinks this policy is being applied unfairly may file a complaint following the Complaint Process for Students.

XV. Final Examination Policy

The Final Examination Policy as stated in the Faculty Handbook is as follows: A final examination week is maintained apart from the designated weeks of instruction and some form of final evaluation must occur during the designated final examination week. The final exam may not count more than 40%, or less than 10%, of the final grade. An course exemption from the exam requirement may be granted when the department chairperson decides it is warranted. The individual instructor, however, is responsible for the scope, format, and appropriateness of the final evaluation. The Final Exam Schedule is available on the college web site at www.carrollcc.edu/examweek. Faculty giving face-to-face exams must hold exams at the assigned day and time. Students who do not report for the final examination and do not contact the instructor within 24 hours will be given a failing grade for the examination. Absence from other tests will be handled at the discretion of the instructor.

A student who has three final exams scheduled on the same day during final exam week, may work through the Registrar’s Office to have one of the exams rescheduled (email lshields@carrollcc.edu for assistance prior to exam week).

XVI. Graduation Requirements

Graduation is not automatic. Students nearing completion of requirements should meet with an academic advisor to confirm graduation requirements and apply to graduate. At this meeting, students indicate their name for their diploma, complete an order for graduation garb (if participating in the commencement ceremony) and discuss post-graduation plans.

Requirements for the Associate of Arts (AA)

1. Complete at least 60 term-hour credits;

2. Complete a given curriculum as set forth by the College;

3. Complete 15 credits at Carroll Community College;

4. Complete 34 credits of General Education courses, including 2 Diversity-designated courses;

5. Complete 12 credits of 200-level courses; 

6. Achieve a cumulative grade point average of 2.000 (“C” average);

7. File a graduation application by May 1 for May graduation. For December graduation, apply by December 1. For August graduation, apply by August 1;

8. Carroll Community College is committed to improving the learning experience or all students. As a result, we will need the assistance of the students. Graduation candidates will be required to complete student learning outcomes assessments outlined in the Carroll Community College comprehensive assessment plan prior to the date of graduation. Students will be made aware of any assessments that are required. The results of these assessments will NOT be included on the student’s academic record.

Requirements for the Associate of Fine Arts (AFA)

1. Complete at least 60 term-hour credits;

2. Complete a given curriculum as set forth by the College;

3. Complete 15 credits at Carroll Community College;

4. Complete 18 credits of General Education courses, including 1 Diversity-designated course;

5. Complete 12 credits of 200-level courses;

6. Achieve a cumulative grade point average of 2.000 (“C” average);

7. File a graduation application by May 1 for May graduation. For December graduation, apply by December 1. For August graduation, apply by August 1;

8. Carroll Community College is committed to improving the learning experience or all students. As a result, we will need the assistance of the students. Graduation candidates will be required to complete student learning outcomes assessments outlined in the Carroll Community College comprehensive assessment plan prior to the date of graduation. Students will be made aware of any assessments that are required. The results of these assessments will NOT be included on the student’s academic record.

Requirements for the Associate of Science (AS)

1. Complete at least 60 term-hour credits;

2. Complete a given curriculum as set forth by the College;

3. Complete 15 credits at Carroll Community College;

4. Complete 28 credits of General Education courses, including 1 Diversity-designated course;

5. Complete 9 credits of 200-level courses;

6. Achieve a cumulative grade point average of 2.000 (“C” average);

7. File a graduation application by May 1 for May graduation. For December graduation, apply by December 1. For August graduation, apply by August 1;

8. Carroll Community College is committed to improving the learning experience or all students. As a result, we will need the assistance of the students. Graduation candidates will be required to complete student learning outcomes assessments outlined in the Carroll Community College comprehensive assessment plan prior to the date of graduation. Students will be made aware of any assessments that are required. The results of these assessments will NOT be included on the student’s academic record.

Requirements for the Associate of Applied Science (AAS)

1. Complete at least 60 term-hour credits;

2. Complete the curriculum as set forth by the College;

3. Complete 15 credits at Carroll Community College;

4. Complete 18 credits of General Educaton courses, including 1 Diversity-designated course; 

5. Complete 9 credits of 200-level courses;

6. Achieve a cumulative grade point average of 2.000 (“C” average);

7. File a graduation application by May 1 for May graduation. For December graduation, apply by December 1. For August graduation, apply by August 1. Students who have questions about graduation requirements are urged to discuss them with an academic advisor;

8. Carroll Community College is committed to improving the learning experience or all students. As a result, we will need the assistance of the students. Graduation candidates will be required to complete student learning outcomes assessments outlined in the Carroll Community College comprehensive assessment plan prior to the date of graduation. Students will be made aware of any assessments that are required. The results of these assessments will NOT be included on the student’s academic record.

Requirements for the Associate of Science in Engineering Degree (ASE)

1. Complete at least the minimum number of credits and the curriculum as set forth by the College;

2. Complete 15 credits at Carroll Community College;

3. Complete 30 credits of General Education courses, including 1 Diversity-designated course;

4. Candidates for the Associate of Science in Engineering degree are required to take ENGL 101 . Another General Education course may be substituted for ENGL 102 .;

5. Complete 12 credits of 200-level courses;

6. Achieve a cumulative grade point average of 2.500 (“C” average);

7. Earn at least a “C” grade in all physics, chemistry, math, computer science, and engineering courses;

8. File a graduation application by May 1 for May graduation (by March 1 to attend the ceremony). For December graduation, apply by December 1. For August graduation, apply by August 1. Students who have questions about graduation requirements are urged to discuss them with an academic advisor;

9. Carroll Community College is committed to improving the learning experience for all students. As a result, we will need the assistance of the students. Graduation candidates may be required to complete student learning outcomes assessments outlined in the Carroll Community College comprehensive assessment plan prior to the date of graduation. Students will be made aware of any assessments that are required. The results of these assessments will NOT be included on the student’s academic record.

Requirements for the Associate of Arts in Teaching Degree (AAT)

1. Complete the curriculum as set forth by the College;

2. Complete 15 credits at Carroll Community College;

3. Complete not less than 30 credits of General Education courses, including one Diversity-designated course;

4. Complete 9 credits of 200-level courses;

5. Achieve a cumulative grade point average of 2.750 and at least a “C” grade in EDUC 121, EDUC 126, and EDUC 131.;

6. Achieve a passing score a Pre-professional Basic Skills test, which includes the Praxis Core exam or qualifying scores on the SAT, ACT, or GRE as determined by the Maryland State Department of Education. Students are encouraged to take the Praxis Core at the completion of 24 credits.  It is the student’s responsibility to ensure that official, qualified test scores are sent to the Records Office at Carroll Community College. Students who have a 3.0 GPA upon completing AAT degree will be considered as having met the basic skills requirement at Carroll, but may need to meet additional basic skill requirements at their transfer institution. Students who have not met this requirement are prohibited from attending the commencement ceremony;

7. Apply to graduate by the last day of the term (May, August, or December; by March 1 to attend the May commencement ceremony). Students who have questions about graduation requirements are urged to discuss them with the Education faculty chair;

8. Carroll Community College is committed to improving the learning experience or all students. As a result, we will need the assistance of the students. Graduation candidates will be required to complete student learning outcomes assessments outlined in the Carroll Community College comprehensive assessment plan prior to the date of graduation. Students will be made aware of any assessments that are required. The results of these assessments will NOT be included on the student’s academic record.

General Education Courses

Students who enroll in a degree program at Carroll Community College will complete a core of courses referred to as General Education. This course distribution is intended to ensure that students have met the General Education Learning Goals. These General Education courses are transferable to all two and four year public institutions (and many private institutions) in Maryland and are guaranteed so in the Maryland State Transfer Policies.

It is strongly recommended that all students complete both a mathematics and English course within their first 12 credit hours. To ensure maximum success, mathematics and English courses should be taken during consecutive terms until the sequence is completed. All degree seeking students must complete their English and mathematics General Education courses by completion of their first 24 credit hours or registration will be blocked.

Effective 2017/Fall, a grade of C or higher is required in ENGL 101  to meet requirements for graduation, to transfer the course to a 4-year institution, or to enroll in any class for which ENGL 101  is a prerequisite.

**ENGL 102  may count as Arts and Humanities course in programs that do not require it in the Composition and Literature requirement.

Diversity Requirement

All associate degree-seeking students must complete one or more General Education Diversity designated course(s). See program requirements for details. These courses explore differences across world cultures, historically marginalized populations, and systems of injustice.

XVII. Certificate Requirements

A Certificate is awarded to students in certain designated occupational areas. To be eligible for a Certificate, the student must meet the following requirements:

1. Complete the sequence of courses listed in the certificate.

2. Have a minimum grade point average of 2.000 (“C” average) in the applicable courses.

3. Take a minimum of 25% of the courses required in the certificate program at Carroll Community College.

4. Any student expecting to receive the Certificate in May should file a graduation application by May 1; for December, apply by December 1; for August, apply by August 1.

XVIII. Letter of Recognition Requirements

A Letter of Recognition is an informal award (does not appear on the transcript), given to students upon request in certain designated occupational areas. To be eligible for a Letter, a student must meet the following:

1. Complete the sequence of courses listed in the letter.

2. Have a minimum grade point average of 2.000 (“C” average) in the applicable courses.

3. Take a minimum of 25% of the courses required in the program at Carroll Community College.

4. Any student expecting to receive the Letter of Recognition should file an application for the Letter of Recognition with the Records Office at the end of the term in which the student expects to complete the requirements.

XIX. MHEC Designated Statewide and Health Shortage Programs

Maryland Higher Education Commission
6 North Liberty Street, Baltimore, MD 21201
Phone: (410) 767-3300 | Toll Free: (800) 974-0203
Visit the Maryland Higher Education Commission website for information about Statewide programs:
http://mhec.maryland.gov/institutions_training/Documents/acadaff/HWSPList.pdf

Students declared in statewide programs pay the in-county tuition rate while completing the required courses only. Carroll Community College’s statewide-designated programs are: